Moderator Operations

A. Pre Sign-In Operations - View Listserver Addresses, Messages, & Settings

You can do the following 3 operations without being Signed In

1. View Listserver Addresses -- To View Subscribe/Unsubscribe Addresses:
   • On the 'Home' page: find the heading 'Group Email Addresses' down toward the bottom.
   • You will see the addresses for 'Post message', 'Subscribe', Unsubscribe', and 'List Owner'.
     
     
2. Messages -- To View Messages:
   • On the 'Home' page: Select Messages from the left menu bar.
     • This step assumes the Listserver is set so that anyone can view messages (recommended for public announcement Listservers).
     • Alternately, the Listserver can be set so that only members can see the messages, and to do so, they will need to 'sign in' with a Yahoo ID.
       
       
3. Settings -- To View Listserver Settings:
   • On the 'Home' page: Select the Settings link in the left column (located to right of 'Info' box, and just above 'Group Information' title
     
     

     B. Sign In To Yahoo

     
     
     
4. Sign In Method 1
   1. Navigate to the group's home page (NHdance or cpsdn)
   2. On the 'Home' page: Select Sign In on at the top left
   3. On the 'Sign In To Yahoo' page: Enter YahooID & password
      • Verify the "remember my ID on this computer" box is NOT checked
   4. Observe the 'Home' reappears
      • Observe all (about 8 to 10) links in left menu bar are now available
        
        

        Terminology: Note the following: There is a Yahoo 'home page' (Yahoo.com) There is a Yahoo 'groups home page' for ALL groups (groups.Yahoo.com) Your group has it's own home page, for examle (http://groups.yahoo.com/group/nhdance)

        
        
        
5. Sign In Method 2 -- Alternate, Starting At Yahoo.com
   1. Navigate to the Yahoo home page (Yahoo.com)
   2. On the Yahoo home page: Select 'Groups' from the left menu bar
   3. On the 'Groups' page: Select Sign In on at the top left
   4. On the 'Sign In To Yahoo' page: Enter YahooID & password
      • Verify the "remember my ID on this computer" box is NOT checked
   5. Observe the 'Groups' reappears
      • Observe the column on left, now lists all your Groups
      • Select the link for your Group (NHdance or cpsdn or whatever)
   6. Observe the 'NHdance' home page appears, and you are signed in.
      
      

      C. View Members & Generate List of Email Addresses

      
      
      
6. View Members
   1. On the 'Home' page: Select Members in the left menu bar
   2. On the 'Members' page:
      • Observe members appear, sorted by the 1st column, Yahoo ID
      • Select the link Email Delivery, at the top of the 3rd column, to sort by the email address
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   3. To Generate A List of Members' Emails:
      • On the 'Members' page: Select (open in new window) Download link, located near the upper right
      • Observe this command generates list of all email addresses in group.
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   4. To Generate A List of Members' Emails & Names:
      • On the 'Members' page: Select (open in new window) Export link, located near the upper right
      • Observe this command generates list of all email addresses in group, plus their names and date they became a member
        • Note that if person subscribed themself by email, the Listserver won't include their name
   5. Note you can also generate a list of moderators, and also members with 'bouncing' email
      
      

      D. Add or Remove Members

      
      
      
7. Add Members 
   1. On the 'Home' Page: Select Invite in the left menu bar
   2. On the 'Invite People to Join' Page:
      • Select "Add Members from an existing email list" at bottom of page
      • Comment: You can use the invite members page, but I recommend AGAINST it, because people rarely respond to the invitations.
   3. On the 'Add Members' Page 1:
      • Enter email address and name in first box
        • Suggested format: email space last-first
        • Example: Joe@aol.com Smith-Joe-Clarion
      • Enter introductory message in the 2nd box
        • Example: "Adding Joe Smith per recent conversation"
      • Enter introductory message in the 2nd box
      • Select Continue link at bottom of page
   4. On the 'Add Members' Page 2 (review names):
      • Verify addresses are correct
      • Select Continue link at bottom of page
   5. On the 'Add Members' Page 3 (review message):
      • Browse the message
      • Select Add Members link at bottom of page
   6. On the 'Add Members' Page 4 (confirmation):
      • Observe message "You have added 1 member to your group".
      • Select View Members List link
        
        
8. Remove Members
   1. On the 'Home' page: Select Members in the left menu bar
   2. On the 'Members' page:
      • Observe members appear, sorted by the 1st column, Yahoo ID
      • Select the link Email Delivery, at the top of the 3rd column, to sort by the email address
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   3. To Remove:
      • In the far right column next to the member's email address, check the "remove address" box.
      • Select Save Changes at top or bottom of page.
        
        

        E. Change Posting Or Moderator Privileges or Email

        
        
        
9. Give Member Posting Privileges
   1. On the 'Home' page: Select Members in the left menu bar
   2. On the 'Members' page:
      • Observe members appear, sorted by the 1st column, Yahoo ID
      • Select the link Email Delivery, at the top of the 3rd column, to sor by the email address
      • Select the 'View Expanded' link at top right under the blue 'Members' box
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      • Select the Edit Membership underneath person's name in left column
   3. On the 'Edit Members' page:
      • Members appear, sorted by Yahoo ID
        
        
10. Moderator -- To 'promote' a member to Moderator
    1. On the 'Home' Page: Select Members in the left menu bar
    2. On the 'Members' page:
       • Find the member's name
       • Select Edit Membership link under member's name
    3. On the 'Edit Member' page: Select Change to Moderator link.
    4. On the 'Make Moderator' page: Select the following 2 check-boxes:
       • 'Notify this moderator when there are pending messages/memberships which require approval'.
       • 'Notify this moderator when a member joins/leaves this group or new files uploaded'.
       • Under 'Moderator Privileges' at the bottom, select all check- boxes, except the last box labeled 'Delete This Group'.
       • At the bottom of the page, select Make Moderator .
    5. On the 'Edit Moderator' page, at the bottom: Select Save Changes .
    6. On the 'Members' page: Verify in the 3rd column 'Email Delivery', you see the note [Unmoderated] under the member's email address.
       
       
11. No Email -- To change a member to 'No Email'
    1. On the 'Members' page, in the 3rd column 'Email Delivery': Change the "pull-down" from 'Individual Emails' to 'No Email', then select Save Changes at the bottom.
       
       

       F. Change Footer, Description & Address

       
       
       
12. Change Footer -- To Change Footer Message (footer is included at bottom of every email):
    1. On the 'Home' page: Select Management in the left menu bar
    2. On the 'Management' page: Select Messages under the 'Group Settings' heading on the right
    3. On the 'Group Settings' page: Select 'Subject Tag and Footer (Edit)'
    4. On the 'Group Settings' EDIT page: Change the footer text
       • Note this can be only plain text. HTML does not work.
       • I usually create this in advance in a text file (C:/Listserver/nhdance/footer), then copy and paste it into the Yahoo window.
    5. On the 'Group Settings' EDIT page, at the bottom: Select Save Changes .
    6. This takes you back to the 'Group Settings' page. You can navigate to wherever you want to go next.
       
       
13. Description -- To Change Description on home page:
    1. On the 'Home' page: Select Management in the left menu bar
    2. On the 'Management' page: Select Management under the 'Group Settings' heading on the right
    3. On the 'Group Settings' page: Select 'Description (Edit)'
    4. On the 'Group Settings' EDIT page: Change the description text
       • Note this can be plain text, or HTML
       • I usually create this in advance in a text file (C:/Listserver/nhdance/description), then copy and paste it into the Yahoo window.
    5. On the 'Group Settings' EDIT page, at the bottom: Select Save Changes .
    6. This takes you back to the 'Group Settings' page. You can navigate to wherever you want to go next.
    7. Note: Grapic (Photo) -- You can and should add a graphic image later. There's a 'Photo (Edit)' link near the bottom of the 'Group Settings' page to do this.
       
       
14. Listserver Address -- To Change Listserver Address:
    1. Format is 'http://groups.yahoo.com/group/OurClub'
    2. The 'OurClub' part can be changed, as long as new name is available
    3. To check: In a browser address window: Change address to http://groups.yahoo.com/group/OurClubNew, to find out if a group by that name already exists
    4. To change: Follow steps in next paragraph for 'Description', except on the 'Group Settings' Page, select 'Web Address (Edit)', instead of selecting 'Description (Edit)'